Welcome to SharpCloud v12!
We're excited to introduce SharpCloud v12 featuring the highly anticipated Role-Based Access. This powerful addition will allow you to use SharpCloud in ways you'd always hoped!
We’ve created a new way of using SharpCloud that helps you build Stories faster and create Roles that determine who can see specific data. This eliminates the need to partition data based on audience, fostering a more comprehensive and collaborative SharpCloud experience for your whole team.
You'll now be able to create, manage and assign users to roles, and control granular access and rights to data, giving you greater confidence that users will only be able to see and change the data you want them to. Data will now be stored in one central Datapool - providing scalability and performance to handle large data sets.
Watch the video below for a detailed walk through of Role Based Access 👇
Let's dive into the details
Datapool
With Role Based Access, we’ve simplified how data is stored and accessed. Instead of storing data across multiple connected stories, all your data is stored in a single location, called the Datapool.
Think of your Datapool as a massive story that contains all your solution’s attribute definitions and global data and is only accessible to Solution Architects. Your Solution will contain only one Datapool, and many connected Stories that use data from the Datapool to create a unified, less complex and more concise experience for your team.
The job for Solution Architects gets easier with Role Based Access because they no longer have to break up data into different stories based on audience, but can simply add all the data to the Datapool, then decide who can access what later. When working in your solution, your stories will pull data from the Datapool, which will help you build new stories faster.
Local/Global Data
So, what's the difference between Global Data and Local Data?
Global Data is information hosted in your solution’s Datapool that can be accessed by any stories within your solution. When Global Data is updated within a story, other stories within your solution will automatically include the most up-to-date information.
Local Data is data hosted in a satellite Story (any other story within your solution that isn’t your Datapool) within your solution and not shared into the Datapool or with other Stories within your solution.
Connectors to other online tools
Building and updating your Datapool is easy. You can input data manually or import your data into your Datapool with one of our connectors to other tools like Excel, PowerBI, Jira, DevOps, and more. Once your data is imported, everyone in the solution can use it to build their own stories.
Roles
Other users in your solution are given a User Role by the Solution Architect, this role determines what global data the user can interact with in a Story.
User Roles ensure that your stories remain clear and concise for your team by only showing them the data that they need to know, and only allowing them to edit the data they need to edit.
Roles won’t determine what actions users can do in your stories such as commenting and changing views; you determine those specifics with User Permissions.
Stories
Once a user is part of a solution, they can create their own story within the solution, leveraging the data from the Datapool to build a story that's immediately up to date. Previously, data within stories needed to be managed independently of one another, but thanks to the Datapool, your Stories are more connected and easier to manage than ever.
Component Stories
Just as you can employ data from your Datapool when creating a new Story within your Solution, you can also reuse Global Components (individual Views, Panels, Forms and Calculations) into Satellite Stories for a simplified build. This eliminates the need for developing multiple versions of the same component.
Component Stories can be used elsewhere within your Solution – just look for the teal header to know when you’re working in a Component Story. While in a Component Story, you can designate the User Roles which will be able to utilize Components from that Story, and the Data Scope so you can preview the Components with real data.
Scopes
So, if every story in your solution can contain the data from the Datapool, how is each Story different?
The Scope is what information is being utilized within a Story. So, when you’re setting up a new Story and you define the Scope, you’re designating what data is present from the Datapool, creating a Story that only contains what you need to tell your story effectively.
For example, if my Datapool contains all of my projects, I may only want to include active projects in my Story’s Scope, so I don’t see completed or planned projects. By making my Scope more precise, I’m making my Story smaller, data more niche, and am narrowing my focus so I can perform better.
Start Editing
No matter what changes you or your team make to the Global Data within your story, it will automatically update the global Datapool.
For example, the Lead Engineer on Project Y knows that it’s running behind. They changed the information within the item and now the Marketing team is aware of the delay as well. Now as a team, they can better allocate spend, reschedule marketing efforts, and support each other in other ways.
Note that if the data you’ve updated within your story is Local Data, it won’t make any changes to your solution’s global Datapool because it is hosted within the Story itself.
Other users create new stories based on the data currently in the data pool
When a user with Creator subscription would like to create a new Story within your solution, Role Based Access makes the process a lot faster. They can simply create the Story, set the Scope of their Story, select what data they need to use from the Datapool, and the brand-new operational story is immediately available!
Connect anything. Visualize everything, with SharpCloud.
We invite you to explore SharpCloud v12
It is a huge milestone in our long journey to bring you the best, and only platform that can combine, visualize and explore a mix of qualitative and quantitative data including relationships from multiple data silos.
Inspire collaboration. Connect anything and visualize everything. With the all-new SharpCloud.